maybe we could get together once a month for a meeting, on IRC/Skype/whatever
Are we going to make this happen?
Here's a rough outline of what a meeting might look like.
- Opening of the meeting (whoever is in charge says what up, decides if someone needs to make minutes of the meeting)
- Announcements (for example, if a member of staff is going away for a few weeks)
- Reminder of what happened at the previous meeting (briefly)
- How TLS is doing (Yop could tell us how the site's traffic has been over the past month, or how much activity the forum has been getting, while those in charge of our social networking profiles could say how they've been getting along with their respective audiences)
- Events on TLS in the past month (how did they go, what was the participation level like, how could we improve them in the future etc)
- Events that will happen in the next month (what's happening, who will be running them, etc)
- Any other business (this would be the time to make suggestions, or to bring up any ongoing problems that need attention)
- Next meeting (as the name suggests, we decide when to hold the next one)
- Closing of the meeting (whoever is in charge says later fools)
The minutes (in the case of a Skype conversation; if it's held on IRC, then we could just use the chat log) would then be posted on the forum.
If we decide to make the meetings open, then anyone can join and ask questions, make suggestions etc at part 7. If we decide to make them closed, then non-staff members should be able to raise issues that we would then be forced to discuss and respond to - they would also be able to read the minutes, of course. I think open would be better, but it might limit our discussion if any sensitive issues come up.
I expect we're all going to be pretty busy over Christmas, so let's not start until next year. We should agree on a day, say the first Friday of the month (Friday because it would have to be pretty late in the European timezones), and then hold it on the same day every month. Of course, some staff members would be missing from each meeting due to other commitments, but so long as we got at least half of them together, that would make it worthwhile.
In that post, I also mentioned that we should all be clear in our roles. That would be something for the first meeting. "Hi, my name is Flintlock and I'm
a TLS addict one of the Facebook profile admins, I write the weekly roundups and occasional other front page articles, I contribute to the site's graphics/layout and I try to organise community events". Something like that.
Any takers?